Member Photos

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Member Photos

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You can associate a .bmp, .gif, .jpg, or .png photo file to any membership or friend/family record.

The database will either contain the path to the file, or the actual file itself, based on the File and Photo Storage preference.  If you choose to store  the path to the file it is important to remember to move all photo files if the database is ever moved to another machine.  This also means that updating an existing photo is as easy as putting the new file in your photos directory. As long as the name is the same, it will appear on the member's record automatically.  Despite this, the recommended method is to store the file in the database, to ensure that it cannot be lost (and if you are running multiple installations, it may be the only way other users can see the same photo).

On a Member Record

The photo is displayed in the lower right of the member or friend/family record.  The example below is a member record.

The icons below the photo enable you to save it to a file, add a new photo, or delete the existing photo.


You can store any size of photo and display it, but a portrait-shape will work best because that will fit the layout of the image component of reports.

Phones and digital cameras take very high resolution photos capable of filling a large computer monitor with a razor sharp image.  This is great for photos that may be enlarged or printed, but it will require a lot of storage and is overkill for an ID card.  We strongly recommend using a graphics tool to resize photos to approximately 2" x 3" (144 x 216 pixels, 5.0 x 7.6 cm). This is enough for excellent clarity while only requiring about 50 KB of storage or less.


Viewing a Photo from the Membership List

1.Click the Photo button in the Misc section of the Members ribbon.

2.The full-size photo will display